Hostel

The “Hostel” add-on covers rooms, beds, guest stays, group camps and online booking. Menu Operations → “Hostel”. The tours whose names start with “Hostel:” show it step by step in the app (“Help” at the bottom of the menu).

Sections

Section	For
Today	Today’s arrivals and departures
Calendar	Occupancy by date
Stays	Every stay, payments, export for the accountant
Rooms	The live room board: who sleeps in which bed
Camps	Group camps
Cleaning	Which beds need cleaning
Prices	Seasons, discounts, extras
Requests	Online bookings waiting for confirmation
Settings	Rooms and floor plan, rules, payments

Setup (director)

1. “Settings” — draw your rooms and place the beds. Each room has its own bed price.
2. Set check-in and check-out times and how guests may pay.
3. “Separate rooms by sex” keeps each room for men or for women. “Guests choose their beds” lets guests pick their own beds.
4. “Prices” — seasons, weekday surcharges, member and long-stay discounts, extras (for example breakfast or towels).
5. Tick “Online booking of stays” and save — guests can then reserve beds on your public page.

Book a guest in

1. Press “New stay”.
2. Pick one bed per guest, or the whole room (a whole room costs its beds × the bed price).
3. Type each guest’s name and phone. ID is needed only for guests from abroad.
4. Press “Create stay”.

Check guests in and out in “Today”: open the stay and check the guest in or out.

The room board

“Rooms” shows each room as it is tonight; use the arrows to see another night. The colours: “Free”, “Arriving”, “Checked in”, “Leaving today”. Tap a guest to open the stay, or a free bed to book it for that night.

Cleaning

Check-out marks beds as dirty. In “Cleaning” tap a bed to move it to cleaning, then ready. Urgent rooms come first.

Camps

A camp books rooms, court hours and extras for a group at one price.

1. “Camps” → “New camp”.
2. Name the camp, set the dates and the group leader, then pick the rooms or beds.
3. Add court hours for training — those courts are then taken in the booking calendar on those days.
4. Choose the price and how they pay, press “Check & price”, then “Create camp”.

Online requests

If “Online bookings” in the settings is set to “Requests — you assign the beds and confirm each booking”, online bookings wait for you in “Requests”:

1. Open a request.
2. Tap a guest, then a free bed on the plan — or press “Suggest beds” and check its choice.
3. Choose how the guest pays, then “Confirm reservation” or “Decline”. The guest gets an e-mail either way.

Payments and who still owes

• “Stays” → filter “All not paid” shows everyone who still owes, with the total.
• Money came in — press “Mark paid” on the row. A camp is paid once.
• Download the list for your accountant (amounts, pay-by days, payers).
• In the settings: “No-shows still pay”, “Camps can be paid later”, e-mail reminders, and how long payer data is kept.

Company invoices are sent through Reports → Invoices.